The countdown is on! You are a week or two out from one of the biggest days of your life – your wedding day! While stress is probably on the horizon, one of the important things to consider during this time is how to transport and deliver your wedding décor and supplies to and from the ceremony and reception site. Never fear! Events by Lexi has compiled some tricks and tips for getting it done efficiently and quickly, and making sure you’ve got your shoes before you walk down the aisle!
First things first, you should NOT be the one to handle these things. Between hair, makeup, tuxes and gowns – you’ve got enough to worry about and you should be enjoying the day, not setting up cocktail hour! One option is to enlist some friends and family, but be careful doing this as well. You want your dad and brother to enjoy the day just as much as you will, and they can’t necessarily do that if they’re heavy lifting supplies for your day.
Instead, task your family members with the light stuff, and hire a professional to handle the rest. A wedding planner — especially a Certified Wedding Planner — can make your day a breeze and ensure every detail runs smoothly while you enjoy the day. Part of our job is to ensure each detail is accounted for and your vision is clear and created to be even more than you imagined. BUT if you have not secured a planner or are unable to fit one into your budget, consider hiring someone off an alternative job app like Thumbtack or TaskRabbit. This labor should be affordable, and you can interview through the app ahead of time ensuring your vision is executed.
As a quick note, while most items can be tasked to someone else, one thing I do like to encourage my brides and grooms to keep track of themselves is any items they will be wearing/using for the walk down the aisle. Transport veils on a hanger or in a garment bag for safe keeping and any and all items needed for getting ready should be kept with you to ensure a smooth morning of.
When packing your décor and wedding items, make sure you treat it like moving. Pack each item with an idea of where it’s going in mind, then mark each box (Example: Ceremony: altar décor, box 1 of 4). This ensures that whoever you enlist to help has a good idea of what goes where and how it gets there! Also, be sure to include a list of what items are included in what box, where they go, and what goes home at the end of the evening. This ensures you’re not leaving behind anything important and communicates to your assistants what to leave behind for easier packing. Consider when packing each item:
- what is brought
- how is it getting there
- who is setting it up
- how long is it set up for
- what is leaving the wedding
- how and who is it leaving with
This covers every base on what item goes where, who picks it up at the end of the evening, etc. The last thing you want to be doing at the end of your perfect day is running around collecting those expensive supplies you scrounged your county for. You should be enjoying your honeymoon suite with your new husband, and sharing a glass of champagne! Your wedding planner can take care of packing things up for whomever is taking those items with them at the end of the reception!
By following these simple tips outlined above, you’ll have more chance of enjoying your evening and resting your dancing feet instead of worrying about what happened to the $45 unity candle you bought for the occasion. Congratulations, and happy packing!
